OPERATIONS AND EVENTS COORDINATOR (INDEPENDENT CONTRACTOR)
POSITION: Operations and Events Coordinator (Independent Contractor)
ORGANISATION: Association of Lactation Consultants in Ireland (ALCI)
LOCATION: Primarily remote (Ireland-based), with occasional in-person
meetings and two annual in-person events.
HOURS: * hours per week, with significantly
increased hours in the run up to events
RATE: € * per hour in line with skills and
experience
CONTRACT: *-month renewable contract, following
a 4-month trial period
ABOUT ALCI
The Association of Lactation Consultants in Ireland (ALCI) is an
all-Ireland association that represents and promotes International
Board Certified Lactation Consultants (IBCLCs). ALCI’s primary
mission is to provide education and support to members and healthcare
professionals involved in breastfeeding and lactation. The
organisation, led by a voluntary council of IBCLCs, focuses on
organising educational events, raising ALCI’s profile, and
supporting aspiring IBCLCs.
We are seeking a dynamic and organised individual to join our team as
an Independent Contractor. This multi-faceted role will cover three
key areas: administrative support for our Council and members, event
management for our four annual educational events, and accounting
support for our organisation. If you’re a skilled administrator with
a knack for events and a head for figures, we’d love to hear from
you!
KEY RESPONSIBILITIES
1. ADMINISTRATOR FOR ALCI COUNCIL & MEMBERS
* Provide administrative support to the ALCI Council, including
scheduling meetings, preparing agendas, and taking minutes.
* Act as the main point of contact for ALCI members, handling
inquiries and maintaining accurate membership records.
* Coordinate member communications such as newsletters,
announcements, and event invitations.
* Assist with the planning and documentation of ALCI’s Annual
General Meeting (AGM), including registration management and
preparation of key reports (Annual Report, Financial Report).
* Maintain and update the ALCI website, ensuring content is current
and accurate.
* Collaborate with Council members to ensure the smooth running of
ALCI’s day-to-day operations.
2. EVENT COORDINATOR FOR ALCI EVENTS
* Plan, organise, and coordinate ALCI’s four annual events,
including venue selection, logistics, and speaker coordination.
* Develop event strategies, budgets, and promotional materials in
collaboration with the Council and Public Relations team.
* Oversee event registration, attendee communications, and ensure
the smooth execution of all logistics on the day of the event.
* Evaluate event success and gather attendee feedback for continuous
improvement.
3. ACCOUNTING SUPPORT
* Maintain accurate financial records, including accounts payable,
receivable, and general ledger entries.
* Process invoices and reconcile financial accounts in accordance
with best practice.
* Collaborate with the Treasurer and finance subgroup to prepare
financial reports for Council meetings and assist with annual audits
and grant applications.
* Ensure compliance with financial regulations and best practices.
SKILLS & EXPERIENCE
ESSENTIAL
* Proven experience (min 2 years) in administrative roles, event
management, and basic accounting/bookkeeping.
* Excellent organisational and time management skills, with the
ability to manage multiple tasks and deadlines.
* Strong communication skills, both written and verbal, with an
ability to engage professionally with members, Council, and external
partners.
* Proficiency in Microsoft Office (inc. excel) and Google Business.
* Proficiency in both written and spoken English
* Experience with online banking, PayPal and Stripe payments.
DESIRABLE
* Familiarity with website management (WordPress preferred).
BENEFITS
* Flexible working hours with remote work arrangements.
* An opportunity to make a meaningful impact on ALCI’s mission of
supporting breastfeeding and lactation consultancy in Ireland.
HOW TO APPLY
Please submit your completed application form to **APPLY ON THE
WEBSITE** BY 5PM FRIDAY 1ST NOVEMBER. Interviews will take place the
week beginning *th November. Only successful
candidates will be contacted.
_ALCI is an equal opportunity association and welcomes applications
from all qualified candidates._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
